BidPing | Automated Bid Intent Confirmation & Tracking

Needs Follow-Up

Upcoming Deadlines

Sort by:

	Project	Company	Contact	Email	Result

All Undecided subcontractors across every project — sorted by days since invite.

	Project	Company	Contact	Email	Days Till Bid Due	Follow-Ups Sent	Actions

Import Bid Invitation CSV

Assign to Project

📂

Drop CSV here or click to browse

Columns: Project #, First Name, Last Name, Email, Phone, Company, Project Name (Company Status, Contact Status, Base Bid, Date Invited, Notes also supported if present)

Total Subs

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in directory

With Email

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can receive follow-ups

Trades

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unique categories

	First Name	Last Name	Email	Phone	Company	CSI Trade ⇅	Actions
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Follow-Up Email Template

Variables: {{name}} {{company}} {{project}} {{deadline}} {{response_link}}

Subject

Body

First Follow-Up (days after invite)

Max Follow-Ups

Preview

To: Chris Stine <estimator@sub.com>

Subject: Quick Check-In: City Hall Renovation — Are You Bidding?

Hi Chris,

I'm following up on our invitation to Stine Construction on the City Hall Renovation project.

Our bid deadline is June 15, 2026 and we want to make sure we have the right subs lined up.

→ CONFIRM YOUR STATUS

Thank you,
Ken Key
Project Manager — Okeman Construction

Account & System Settings

🏢 Company & Profile

📧 Custom Email Domain (SMTP)

💾 Data & Backups

Company & General Contractor Information

Company Name

Your Name

Title

Email

Phone

Business email for subcontractors (optional)

Business phone for subcontractors (optional)

Shown only on response links that have expired or been revoked. Leave blank to point subcontractors to their original invitation. Personal numbers are never shown automatically.

📧 Custom Email Domain (SMTP)

Configure your corporate email server (Google Workspace, Microsoft 365, Outlook, or custom SMTP) to send bid invitations directly from your email address.

⚪ Not Configured

🚀

Your company email: Sending through your company's email server helps maintain your professional sender identity and may improve deliverability when properly configured. Actual delivery and open rates depend on your email provider, authentication settings, and recipient mail systems.

SMTP Host Server *

e.g., smtp.gmail.com, smtp.office365.com, mail.domain.com

SMTP Port Number *

Default: 587 (TLS) or 465 (SSL)

Corporate Sender Email Address *

Your full corporate email address

Secure App Password *

Use a 16-character App Password for maximum security

🔑 How General Contractors (GCs) Generate an App Password

Major email providers require an App Password instead of your main account password when authenticating SMTP connections. This ensures your account credentials remain secure while allowing BidPing to send bid packages on your domain's behalf.

🌐 Google Workspace / Gmail

Go to your Google Account → Security.
Ensure 2-Step Verification is enabled.
Search for App passwords (or visit myaccount.google.com/apppasswords).
Select Mail & Other (BidPing), then click Generate.
Paste the 16-character generated code into the SMTP Password field above.

💼 Microsoft 365 / Outlook

Log into account.microsoft.com or your M365 Security Portal.
Verify that Two-step verification is active on your profile.
Under Security info → click Add method → select App password.
Enter BidPing SMTP as the app name and copy the password code.
Paste the code into the SMTP Password field above.

Resend API Key Integration (Alternative Channel)

Optional fallback service for bulk transactional sending

Resend API Key

Stored only on the server (RESEND_API_KEY in the Hostinger .env). It is never sent to or saved in the browser.

From Email Address

Verified domain in your Resend account.

Data Management & Backups

Export or restore your full BidPing database records.

All Projects

Needs Follow-Up

Upcoming Deadlines

Import Bid Invitation CSV

Follow-Up Email Template

Preview

Account & System Settings

Company & General Contractor Information

📧 Custom Email Domain (SMTP)

🔑 How General Contractors (GCs) Generate an App Password

Resend API Key Integration (Alternative Channel)

Data Management & Backups

Your 14-day free trial has concluded.

All Projects

Needs Follow-Up

Upcoming Deadlines

Import Bid Invitation CSV

Follow-Up Email Template

Preview

Account & System Settings

Company & General Contractor Information

📧 Custom Email Domain (SMTP)

🔑 How General Contractors (GCs) Generate an App Password

Resend API Key Integration (Alternative Channel)

Data Management & Backups

New Project

Add Invite

📧 Follow-Up Email

Contacts to Review

Message History

Confirm

Changes made elsewhere

Your Privacy Choices

📣 Message Selected Subs

📧 Send Bid Result Emails

🔗 Subcontractor Response Portal

➕ Add to Project

📋 Assign to Project

Sub Invitation Detail

✏️ Edit Subcontractor

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